Records retention is the process school districts use to manage the records that are created and flow through a school district. Ohio law requires each ESC, city, local, joint vocational and exempted village school district to have a school district records commission. The commission manages records retention and disposal for the district.

The chief duty of the commission is to establish a schedule of records retention and disposition, also known as the RC-2 schedule. This schedule lists the types of documents the district will retain and the length of time it will retain them. It is created and approved by the commission, the Ohio History Connection, and the auditor of state.

On February 5, the Local Government Records Program of the Ohio History Connection will host a “Just the Basics – Records Retention for Schools” webinar. The webinar will provide information on records management practices in Ohio, including the specific procedures commissions should follow for creating and filing records retention schedules and certificates of records disposal.

The webinar is specific to school districts and educational service centers to highlight recent changes made to the suggested school retention schedule. Key concepts covered are records commissions, inventory preparation, RC forms, procedures, record type considerations, and storage/environmental concerns.

To register for the webinar, visit https://zoom.us/webinar/register/WN_u1nddsBBTj2J7m1HbOkQaw prior to Feb. 1, 2019. If you have any questions regarding the webinar, please contact localrecs@ohiohistory.org. If you have general questions about records retention for schools, please contact the OSBA Division of Legal Services.

Posted by Sara C. Clark on 1/11/2019