Board voting basics

January is a time of transition for many Ohio school boards. As the board begins a new year together, taking a few minutes to review key voting basics can help meetings run smoothly and support confident, effective decision-making.

1. Confirm quorum requirements. Remember that a majority of the members of the board must be present to conduct official business and take action. For a five-member board, three members constitute a quorum.
2. Know the standard voting threshold. Most motions pass with a majority of the members who are present and voting. However, certain decisions, such as hiring employees, electing officers, purchasing or selling property, paying claims, or adopting textbooks, require a majority vote of the full board membership, regardless of how many board members are present. Other matters are subject to statutory supermajority requirements (for example, four affirmative votes on a 5-member board). In a few cases, a unanimous vote is required. OSBA’s Voting Makes a Difference fact sheet identifies many of these actions and the votes required for approval.
3. Understand the impact of a close vote. Tie votes do not pass, and some motions may fail even when more members vote “yes” than “no” if statutory vote requirements are not met.
4. Be mindful of abstentions. Abstaining is not always a neutral act. It reduces the number of votes cast and can affect whether a motion passes. Board members are encouraged to vote whenever they are able, as each vote contributes to the board’s collective voice. However, in certain situations, such as when a conflict of interest exists, Ohio law requires a board member to abstain from discussion and voting.
5. Remember the board president votes too. The board president has the same voting rights as other members and may make or second motions. The board president also helps guide meetings by announcing whether motions pass or fail.

Having a quick reference on voting requirements can help board members feel prepared when questions arise. For an easy-to-use reference that includes a helpful voting chart, board members are encouraged to review OSBA’s Voting Makes a Difference fact sheet. It’s an excellent tool to revisit at the start of the year and throughout board service. OSBA’s Legal Hotline (855-OSBA-LAW) can also be a resource if you have questions about voting prior to or following any board meeting.