Have you ever looked in despair at your towering inbox, bulging file cabinets and old data storage systems? School districts create an enormous amount of paper and electronic records but sometimes struggle with managing them. This webinar, loaded with practical tips and easy-to-access resources, will demystify the laws and administrative requirements governing public records requests and retention. It’s scheduled to coincide with your year-end cleanup and specifically designed for district employees whose job duties include maintaining records and responding to records requests. Bring your colleagues and your questions!

Agenda

10 a.m.
Public records law: Four central duties for districts
Jennifer A. Hardin, deputy director of legal services, OSBA
The webinar begins with the law and will discuss each school district’s four central duties: making records available for public inspection or copying; adopting, posting and providing copies of a public records policy; making sure that the right officials get training; and establishing a school district records commission.
10:15 a.m.
Types of public records
Is every piece of paper and every electronic document created or received by a school district a public record? This segment will discuss some specific types of records and whether they meet the legal definition of a public record.
10:30 a.m.
Retention and destruction
This segment will discuss where records should be retained; who is responsible for specific records; how long records must be retained; and how records can be destroyed and who is permitted to destroy them.
10:45 a.m.
Handling public records requests
The webinar will conclude with a discussion of how public records requests should be handled, including the difference between making records available and making copies of records; what constitutes a reasonable period of time; and when requests can be denied or redacted.