Community service is a civic duty. It can be very rewarding. Serving on a public board of education requires a commitment of energy, time and talent to work as a team to help the children and adult students in your community.
The men and women elected to represent their communities on Ohio’s school boards provide valuable leadership to public schools.
The board member
Ohio’s school board members, one of the largest groups of elected officials in the state, are charged with one of the major responsibilities in government — to provide the best educational opportunities possible for the youth of Ohio and to manage and control the political subdivision of the school district.
What does a school board member do?
Once a person has met the qualifications, been properly nominated, duly elected and officially sworn in, his or her real job begins. No one can know the pressures, politics and satisfactions of such a position until he or she has had the experience of serving on a board of education.
A school board sets educational goals and establishes policy for the school system based on state laws and community values. Perhaps the most important responsibility of a school board is to employ a superintendent and treasurer and hold them accountable for achieving those educational goals and managing the day-to-day affairs of the district in accordance with the school board’s policies.
Board members make decisions on a wide range of issues, such as hiring and evaluating a superintendent and treasurer; setting district policy; planning student services; goal-setting and long-range planning; adopting curriculum; establishing budgets; engaging parents; being good fiscal stewards; acting in the best interest of the school district and within the scope of their legal authority; and creating community relations programs. A board member should be a skilled decision-maker; however, decisions are only made by the board as a whole at a public meeting.
Another important part of the board’s work is its public relations role. School board members help build public support and understanding of public education, and lead the public in demanding quality education. The school board serves as a link between schools and the public.
Board member responsibilities
The role and function of board members often are misinterpreted by the public, and in some cases, by board members themselves. The board is a policymaking body and members are the chief advisors to the superintendent on community attitudes. Board members do not manage the day-to-day operations of a school district; they see to it that the system is managed well by professionals.
Board members are not education professionals. They do not evaluate staff, other than the superintendent and treasurer, nor do they become involved in employment interviews, other than those of the superintendent, business manager and treasurer. Board members may be consulted during the hiring process for other positions, such as assistant superintendent.
A good board member
We often hear that one person is a good board member or another is a bad board member, and yet we seldom hear a clear definition of what constitutes a “good” board member.
In reality, there are about as many philosophical theories about boardmanship as there are board members. However, there are some acceptable guidelines. Members must recognize that seldom do two persons react to the same problem in an identical manner, so flexibility is necessary.
As a start, the following guidelines are offered. A good board member:
• Knows that he or she can legally act as a board member only when the board of education is in session. No one person, unless authorized, should speak on behalf of the board.
• Avoids administrative decisions or attempts to second-guess the administration. The superintendent is the chief administrator and the board has no administrative function.
• Is well acquainted with school policies.
• Should vote at all times in the best interests of the children of the school district.
• Is flexible and realizes there are times when changes must be made, when tradition cannot be honored and when pressure must be ignored.
• Remembers that board business often requires confidentiality, especially in processes involving students, personnel, land acquisition, negotiations and security.
• Is interested in obtaining facts, but also remembers that the administration has responsibility for operating the schools, rather than spending all its time making reports to an individual board member.
• Is a good listener at board meetings, on the street corner, in the church or anywhere else approached, but never commits himself or herself, the board or the administration.
• Knows that the reputation of the entire school district is reflected in his or her behavior and attitude.
• Is able to support a decision when it is made.
In order to run for the board, you must be:
• a U.S. citizen,
• at least 18 years old,
• a resident of the state for at least 30 days preceding the election,
• a resident of the school district for at least 30 days preceding the election,
• registered to vote in the school district for at least 30 days preceding the election.
Conflicts of interest
There are conflicts of interest which all board members must be aware of so as not to jeopardize their reputation or the reputation of the school district. In addition to actions and relationships prohibited by the school statutes, other prohibitions are set out in criminal statutes and statutes enforced by the Ohio Ethics Commission. Please note that these statutes need to be read together. Even though under one statute there may not be a conflict, there could be a conflict under another.
Among the statutory prohibitions are the following:
• No member shall have, directly or indirectly, any pecuniary interest in any contract of the board or be employed for compensation by the board of which he or she is a member (Ohio Revised Code Section (RC) 3313.33).
• No member of a school board may knowingly authorize or employ the authority or influence of his or her office to secure authorization of any public contract in which he or she, a member of his or her family, or any of his or her business associates have an interest (RC 2921.42).
• No board member may use or authorize the use of the authority or influence of his or her office to secure anything of value, or the promise of anything of value to himself or herself, or solicit or accept anything of value that is of such a character as to manifest a substantial and improper influence upon him or her with respect to his or her duties (RC 102.03).
The above listing is neither all-inclusive nor does it list the many exceptions to these rules. They also are subject to interpretation by the courts, the Ohio attorney general’s office and the Ohio Ethics Commission. If you think that you may have a potential conflict of interest, please check with your district counsel, county prosecutor, city law director or the Ohio Ethics Commission at (614) 466-7090.
Compatibility of public offices and positions
It is possible that if you already are a public employee or officeholder, a position on a board of education may be incompatible with your current position. Before seeking election, potential candidates should make certain they are eligible to serve. An index of compatibility of offices opinions is available on the Ohio attorney general’s website. Contact the Ohio attorney general or OSBA for more information.
Deciding to run
You’ve now had the opportunity to review what a board member does, the characteristics of good board members, the eligibility requirements and potential conflicts of interest. Still interested? If so, the following section will give you the legal requirements for getting nominated and campaigning.
Filing your petition
A candidate must file a petition to run for election to a board of education. This petition must be filed by 4 p.m. on Aug. 9, 2017, the 90th day before the Nov. 3 general election (RC 3513.254, 3513.255). As of March 2015, the filing fees are $30.
The number of registered voters’ signatures needed varies. Local and exempted village district petitions must have 25 valid signatures (RC 3513.254). A candidate in a city district with a population fewer than 20,000 must have 25 valid signatures; a population of 20,000-49,999, 75 valid signatures; a population of 50,000-99,999, 150 valid signatures; a population of 100,000 or more, 300 valid signatures (RC 3513.254). Educational service center governing board candidates must have 50 valid signatures (RC 3513.255).
Candidates may obtain the petition forms and discuss questions about filing with their county board of elections or the Ohio secretary of state.
After filing your petition, it’s time to begin gathering support. Candidates for boards of education must comply with all requirements relating to political campaigns. For instance, you must periodically file an itemized statement of campaign contributions and expenditures. Also, all campaign advertising must include the name and address of the candidate or the chairman, treasurer or secretary of the candidate’s campaign committee (RC 3517.20). For further information on campaign laws, contact your county board of elections or the Ohio secretary of state (elections section) at (614) 466-2585 or visit www.sos.state.oh.us.
Every member of, or candidate for, a board of education of a school district or ESC having an average daily membership (enrollment) of 12,000 or more students (as most recently certified by the Ohio Department of Education) must file a financial disclosure statement with the Ohio Ethics Commission. The filing date for board members is on or before April 15 of each year. Candidates for boards of education (including incumbents) must file such statements not later than 30 days prior to the election upon which his or her vacancy is to be voted. Write-in candidates must file no later than 20 days prior to such election. Any person appointed to fill a vacancy for an unexpired term must file within 15 days after he or she qualifies for office.
Members are elected on a nonpartisan ballot on the first Tuesday following the first Monday in November in odd numbered years. The term of office is four years, although in certain instances, two-year terms must be filled to complete an unexpired term. Your term begins on the first day of January after the election and expires on Dec. 31. Most boards of education have five members; however, some larger districts have seven. Two members (or four on a seven-member board) are elected at one general election and three members are elected at a general election two years later.
Vacancies caused by resignation, death or any other reason are filled by an appointment made by the remaining board members. (RC 3313.11)
Joint vocational school district (JVSD) boards are appointed in accordance with RC 3311.19. The number of members appointed to a JVSD board varies.
What is the Ohio School Boards Association?
The Ohio School Boards Association (OSBA) was founded in 1955 to serve the needs of the state’s local boards of education. The non-partisan, not-for-profit association’s mission is to lead the way to educational excellence by serving Ohio’s public school board members and the diverse districts they represent through superior service, unwavering advocacy and creative solutions.
OSBA is an association of member boards of education. Members have a wide range of services available to them, including training, advocacy, legal assistance, administrator searches, negotiation assistance and policy development, among others.
For more information about school boardsmanship, contact OSBA at (614) 540-4000 or (800) 589-OSBA.